Terms and Conditions

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The organisation of Unexpected Journey welcome new students every year. To enable students to become familiar with the city of Breda, Breda University of Applied Sciences and their fellow students, the organisation of Unexpected Journey organised many different activities. These general terms and conditions have been drawn up for the introduction week Unexpected Journey for the degree programs of the Tourism and Leisure & Events domains.

These general terms and conditions apply to all students participating in the introduction week Unexpected Journey 2019 of Breda University of Applied Sciences. By filling in the application form of the introduction week, the participant automatically agrees with the following terms and conditions. This implies that students can only participate in the introduction week if they agree with the general terms and conditions.

The following terms are used in the general terms and conditions:

  • Participant: new first-year student or higher year students who participates in the introduction week program. Suppliers of goods and/or services that are hired by the organisation of the introduction week are also considered ‘participants’;
  • Organisation of the introduction week: the organisation of the introduction week Unexpected Journey 2019 ‘le Cirque Mystique’, of Breda University of Applied Sciences;
  • Introduction week: The full program that is organised by the organisation of the introduction week between the start of build-up on 23 August 2019 and ending by the wrap-up on 1 September 2019;
  • Event grounds: the grounds and/or buildings where the activities of the introduction week are organised.
  • Event: introduction week Unexpected Journey.

 

Article 1 – Participation

1.1          Students are only permitted to participate in the introduction week if they are admitted to one of the degree programs of the domains Leisure & Events or Tourism of Breda University of Applied Sciences;

1.2          Participation costs are €135 p.p. If this amount has not been settled before the introduction week, the student is not permitted to take part in the introduction week;

1.3          Participants are obliged to wear the Unexpected Journey introduction T-shirt all through the introduction week;

1.4          Students can only be admitted to the introduction week if their application is valid and on presentation of a valid ID card;

1.5          During the introduction week, participants will be guided as a class by several higher year students, called “Hoppassen”.

1.7          Participants are obliged to take part in the introduction week program. Therefore, they are not permitted to leave the introduction week without the organisation giving their permission to do so. Throughout the introduction week, participants will be accommodated at the introduction venue at Terheijdenseweg 516 in Breda. Students are not permitted to leave the introduction week without a valid reason or stay the night at a different location. If a participant should not obey these rules, he or she will be excluded from taking part in any further activities of the introduction week. (Part of) the registration fee will not be refunded;

1.8          External visitors will be admitted to the introduction venue(s) at their own risk. Breda University of Applied Sciences is not responsible for theft of personal belongings and/or bodily or mental harm as a result of visiting Unexpected Journey. This also comprises a visitor’s hearing impairment.

 

Article 2 – Agreement

As soon as a reservation has been paid for and as a result, becomes definitive, the participant enters an agreement with the organisation of the introduction week, whereby:

2.1          The participant declares to understand and agree with these general terms and conditions.

 

Article 3 – Meals

Participants who have certain allergies, diets or any other medical condition should inform the organisation about their allergy/diet/medical condition in advance. They are required to do so on the Formdesk registration form, which needs to be completed in order to be given permission to take part in the introduction week. As a result of this measure, we can offer meals taking specific medical conditions and diets into account.

 

Article 4 – Venue

The venue of the introduction week will be the ‘Kunstijsbaan Breda’, established at Terheijdenseweg 516 in Breda. The following terms and conditions apply:

4.1          It is only permitted to stay within the event grounds or at designated locations. If you are outside these grounds, the organisation of the introduction week are authorised to expel participants from taking part in any further activities of the introduction week. No refund of the registration fee will be given;

4.2          It is not permitted to close open doors or open closed doors without the organisation giving you instructions to do so. Facility provisions are an exception to this rule.

4.3          It is not permitted to move materials used in the introduction week within the event grounds without the organisation of the introduction week giving instructions to do so.

4.4          It is not permitted to climb onto beer tables and -benches and/or stand on them;

4.5          It is not permitted to throw confetti and/or let off party poppers you have brought yourselves (all paper and plastic confetti material) to prevent any damage to nature. When a participant has brought his/her own confetti/party poppers, these will be confiscated by the organisation. If participants use confetti they have brought themselves, sanctions will be imposed on them, which will be determined by the organisation of the introduction week;

4.6          It is not permitted to drink any beverages nor eat any food in the sleeping tents. If this provision is not observed, sanctions will follow which will be imposed by the organisation of the introduction week.  

 

Article 5 – Payment

Participants register individually.

5.1          The total amount needs to be transferred to the organisation of the introduction week by online payment prior to the introduction week;

5.2          If the total amount is not settled prior to the introduction week, the registration is considered invalid, and the reservation will be annulled.

 

Article 6 – Cancellation

6.1          Students can cancel their application until 13 August 2019. If they cancel before 13 August 2019, 100% of the registration fee transferred will be refunded. If they cancel after 13 August 2019, the registration fee that has been transferred will not be refunded;

6.2          The organisation of the introduction week reserve the right to cancel the introduction week. They also determine if there are any circumstances beyond their control (see Article 9) as a result of which the introduction week will be cancelled. In both cases, the registration fee will not be refunded at that moment.

 

Article 7 – Privacy

7.1          The organisation of the introduction week observe GDPR regulations. For more information about the GDPR, we would refer you to the website via the following link: https://autoriteitpersoonsgegevens.nl/nl/onderwerpen/avg-europese-privacywetgeving/algemene-informatie-avg

7.2          Partners of Unexpected Journey that have received permission from the organisation are allowed to send an email to participants once. Participants themselves can indicate whether they are interested in receiving an email on the Formdesk application form.

 

Article 8 – Late arrival

If a participant arrives late at the designated location, the original program of the introduction week will not be adjusted. This mostly means in practice that late arrivals negatively impact the program. The participant in question has no right to a refund of (part of) the registration fee.

 

Article 9 – Circumstances beyond our control

Under certain circumstances, it may be decided on the ground of circumstances beyond our control to cancel (certain activities of) the program. If these circumstances are deemed irresponsible with an eye to safety according to the organisation of the introduction week, it may be decided that (the activities within) the program of the introduction week will be cancelled. 0 (zero) per cent of the registration fee may be refunded to participants. This rule comprises circumstances such as social unrest, serious disruption of public order, legal prohibitions, orders of authorities, emergency decrees, terrorism, extreme weather, etc. The organisation of the introduction week determine whether it concerns circumstances beyond their control.

 

Article 10 – Participating and being expelled

                10.1        Following instructions

Participants need to follow instructions of the organisation of the introduction week at all times with an eye to the safety, order and actual running of the program. If a participant refuses to follow an instruction, the organisation of the introduction week have the right to expel the relevant participant from any further activities of the introduction week. In such a case, a participant does not have a right to a refund of the booking fee, nor to part of the booking fee;

                10.2        Judging the participant’s condition

10.2.1.    Participants themselves are and remain responsible for estimating whether they are in sufficiently good shape to be able to participate in the introduction week;

10.2.2.    The organisation of the introduction week have a right to expel a participant from (further) activities of the introduction week if the physical condition of the relevant participant endangers the safety of the relevant participant or others according to the organisation of the introduction week.

10.3       Using alcohol and/or drugs
10.3.1     The organisation of the introduction week have a right to expel a participant

from (further) activities of the introduction week if the participant is in a certain state of drunkenness or apparently, under the influence of drugs. It is not permitted to use and possess drugs. If a participant is suspected of having drugs and/or using drugs, the organisation of the introduction week reserve the right to expel the relevant person from further activities of the introduction week. This also applies to (excessive) use of alcohol. The registration fee will not be refunded.

10.3.2     It is not permitted that participants under 18 buy, receive and/or use alcohol. It is not permitted to sell and/or give alcohol to students under 18 either.

 

Article 11 – Responsibility towards the environment

Participants oblige themselves to respectfully deal with classmates, other participants, organisation of the introduction week and the venue. Participants make an effort to prevent any damage to other parties involved and/or the venue at all times.

 

Article 12 – Damage to property/belongings, footwear and clothing

12.1       Participants may leave their personal belongings in their tent at the venue. However, this is entirely at their own risk. The organisation of the introduction week will make an effort to safely store the property/personal belongings that participants leave behind. The organisation of the introduction week, however, do not list the goods handed in, nor do they accept any liability for damage to or loss of the property they take into their custody.

12.1.1     The organisation of the introduction week are not responsible for theft of and/or damage to personal belongings. Bringing any valuables to the venue is entirely at the participant’s own risk. There are no lockers at the venue. The tents allow space for leaving personal belongings behind. Participants cannot leave their personal belongings behind at any other place on the event grounds.

12.2        The organisation of the introduction week do not accept liability for the damage to or loss of property/personal belongings. Wearing (or possessing) jewellery, necklaces, bracelets, earrings, telephones and the like is entirely at the participant’s risk;

12.3        Participants need to wear proper footwear and clothing. The chance of damage being done to footwear and clothing is at the participant’s risk;

12.4        Participants declare to accept and carry these risks by accepting these terms and conditions.

 

Article 13 – Liability for damage in case of accidents

Students participate in the introduction week entirely at their own risk. The cost of any bodily harm incurred when participating in or visiting the introduction week cannot be recovered from the organisation of the introduction week. Participating in the introduction week is not entirely free from risks. Participants need to bear in mind that they may get injured. The organisation do everything possible to prevent such injury, but they cannot possibly eliminate the risk of accidents. Due to the nature of the event, it is essential participants in the introduction week should observe the provisions in Article 10.1 to prevent bodily harm. With the exception of cases of evil intent or gross blame on the side of the organisation of the introduction week, the organisation of the introduction week are not liable for any form of damage, among other things, follow-up damage suffered by the organisation of the introduction week and/or participants as a result of accidents happening during the entire program, from the beginning (build-up) to the end (wrap-up) of this event.

 

Article 14 – Establishing the damage

14.1       A participant is liable to the organisation of the introduction week for any damage caused as a result of the participant’s act or omission related to the event, as far as it concerns damage that is attributable to the relevant participant. This may be, but not exclusively, damage to or loss of materials handed out to participants by the organisation of the introduction week, damage to (the material available at) the venue or damage to third parties for which the organisation of the introduction week are held liable. The organisation of the introduction week reserve the right to recover damage to their property from the one inflicting the damage or the one who is responsible for it. This comprises abuse of the fire alarm and damage to fire prevention equipment. In case of theft, the police will be notified;

14.2        Breda University of Applied Sciences cannot be held liable for any damage done to the personal belongings of participants and visitors.

 

Article 15 – Calamities and emergencies

In the case of an emergency, the emergency response plan/evacuation plan will come into effect.

15.1        Participants need to directly follow this plan and act on the instructions of the organisation of the introduction week. If a participant does not do so, all damage incurred will be at the participant’s own expense, as far as he/she can be held liable for it.

15.2        In cases in which there is a calamity, the instructions of both emergency response employees and emergency services staff need to be acted on at all times. Therefore, participants will have to be alert to any emergency situations that may occur.

15.3        If a participant sees a situation that may lead to problems, he or she needs to notify a staff member and/or the organisation directly.

 

Article 16 – Use of visuals and recordings

Photos may be taken and films may be shot during the introduction week. By agreeing with the general terms and conditions, the participant declares that he or she agrees to the possible use for marketing and communication purposes.

 

Article 17 – Smoking (e-cigarettes)
The event grounds of the introduction week are smoke free. Smoking (e-cigarettes) is only permitted on the designated spots. The organisation are authorised to expel participants who smoke at spots that are not designated as such by the organisation of the introduction week from the event grounds. The registration fee will not be refunded.

 

Article 18 – Use of smoke, sound and light effects

Smoke, sound and light effects may be used during the event. Participants need to be aware of this and agree to this with any possible risks this may entail.